Email is the first and foremost communication for Octavia Goredema, a Los Angeles-based editor and social entrepreneur. Octavia oversees two media platforms — Twenty Ten Talent helps black female professionals accelerate their careers and Twenty Ten Club shares the success stories of black female entrepreneurs. She is also a board trustee of The Zimbabwe Educational Trust and a Fellow of the Royal Society of Arts. Unfortunately, this means her inbox was becoming inundated on a daily basis with emails from different time zones.
“Due to the nature of my work I’m on the receiving end of so much information. On top of that, I like to keep up to date with breaking news, trends and developments,” Octavia explains. “This meant over the course of the past few years my inbox was starting to spiral out of control.”
The world needs more champions like Devin D. Thorpe.
An author, speaker and blogger for social good, Devin has big goals for humanity. But between speaking engagements around the world, helping nonprofits tap into crowdfunding and writing about social entrepreneurship for Forbes, it’s tricky finding time for his magnum opus: a book on how to solve the world’s biggest problems by 2045.
Before solving the world’s problems, it turns out, he first needed to solve one of his own. A daily barrage of more than 300 emails was keeping him chained to his inbox, unable to move forward on his world-changing projects.
“I found myself just constantly in my inbox, and I panicked when I wasn’t.”
“SaneBox is a really nifty tool. I think it’s one of the best things that happened to email in the last decade,” Vaibhav Mathur, Product Manager, Ampush
As a leading and rapidly growing in-feed social media advertising company, Ampush sprouted from 20 employees to over 100 in just two short years. This was a great accomplishment, to be sure, but with rapid success came new challenges, one of which was communication.
(this was asked by a user today and it seemed like a topic screaming out for a blog post)
First, that’s a good question.
I’m a big fan of INBOX zero so I do strongly suggest moving your processed INBOX email out of that folder. See my comment below about were to put it.
Having said that, I don’t think you need to be compelled to clean out your unimportant folders. SaneLater zero just doesn’t have the same zing.
Filing is mostly a waste of energy (unless your email client doesn’t search very well). Filing is the equivalent of Yahoo! directories in 1995. Since key word search didn’t work you had to manually go thru a tree of folders to see where your information might be. (not to self: I should blog about how to effectively key word search in each mail client)
So… file into large bins. Don’t file by any criteria that you can easily search for. So… file into an”Archive” folder or “SalesLeads”, “Receipts” (or something else equally large.) SaneBox archives into a single existing Archive folder or if none exists we create a folder called SaneArchive.
Don’t delete email unless it has a large attachment that you have on disk somewhere else. Or you are in one of those awful threads where people keep emailing you versions of word documents. In that case, the originator of that email is causing a huge configuration management issue by creating a zillion versions of the same document held in a zillion email accounts. So, you are welcome to delete the old ones. Word should already have the edit history in it internally so the latest version is the one to keep. Disk is cheap and memory is fragile so don’t delete your email.
SaneBox will automatically cycle your oldest emails into SaneArchive for you so no need to do that manually. We leave your latest 5000 emails in your Sane folders and move the rest to SaneArchive. Think of that as your attic (but an attic you can search using key words).
And I do find that many users just let the SaneLater stuff build up and get cycled into SaneArchive. That does seem to be the most energy and time efficient mode. When you get the email summary digest each day feel free to click“Archive All” if you want to make that process go faster.