Despite more and more types of business collaboration tools getting introduced, email remains the number one way we communicate with one another while in the workplace. Meaning proper formalities need to be observed. Doing so helps make a decent impression on clients, your colleagues, and management, particularly now as most of us are doing remote work.
Using the right language and formatting each time means establishing your professionalism to those you’re in contact with, as well as helping get your message across without any ambiguity.
With that in mind, here’s how to improve your email etiquette.
Building the Ultimate Productivity Suite
Email is still THE most important communication tool in your business arsenal. It’s the ultimate point of authentication for the modern world — from cloud app, subscriptions to social media and beyond. It’s how All of your subscriptions and services keep you in the loop. It’s how businesses work and collaborate — even collaboration tools and project management apps use email identification and notifications.
Have you ever considered how your bad email habits might be affecting your productivity?
On average, we spend thirteen hours a week on email. The typical person checks their inbox 77 times a day, sends and receives more than 122 emails per day, and spends 28 percent of their workweek managing and organizing their inbox.
While spending more time on email might make you feel productive in the moment, it’s probably a detriment to your focus and the work you actually need to get done. Resolve to kick bad email habits to the curb this year and claim back your time and sanity.
Cybersecurity is a topic that we all know to be important, but it often goes overlooked when we fool ourselves into believing that “it won’t happen to us.” The fact of the matter is, anyone with an email account is highly susceptible to being exposed to cyberattacks.
According to an article published by Security Magazine, 1 in 50 emails contains some type of malicious content. Digital Trends estimates that 10% of all compromised emails contain malware such as spyware, ransomware, adware, or trojans.
If you’ve ever ignored a message because it began with “To Whom It May Concern”, you know just how important it is to start an email in a more personal manner. The same idea goes with an overenthusiastic message – it can seem too “in your face” and might come across as desperate.
It can be a challenge to know how to make a good first impression over email – especially when you’re writing to someone you don’t know very well.
Is “Dear” too formal? Is “Hey” too casual? Is “Happy Monday!” too cheesy?
Annoying marketing emails, newsletters, and spam don’t deserve to take up valuable space in your inbox.
That’s where filters come in – they let you automatically move unimportant emails and batch them so you never have to see them first thing when you check your inbox. In the same way, they move emails from important contacts into a priority queue so you always see those messages immediately.
When an unwanted newsletter or marketing email ends up in your inbox, there’s only one thing to do, right? Unsubscribe.
We’re here to tell you that’s not your only option. That’s actually not even the safest option! The act of clicking “unsubscribe” sends a signal to the email sender that your email is active. Unsubscribing can then put you on additional lists, causing the number of unwanted emails to go up instead of down.