We’ve all done it — sent an email to people we didn’t intend to send it to. There’s nothing quite like that sinking feeling just after you hit “send” and realize you’ve definitely copied in the wrong people. Despite being told time and again to always, always, always check the to, cc, and bcc fields, it’s a very common occurrence. Mind you, we bet your email catastrophe wasn’t as bad as some of these zingers.
If you are about to apply for a job via email, the quality of your emailed covering letter to the potential employer is extremely important. After all, you are marketing yourself. This means that the employer’s HR department will first judge your capabilities by how you introduce and portray yourself. If clothes make the man (or woman), then his or her words make the aspiring employee.
In many cases today, emails have degenerated to offensively abbreviated messages. Job seekers seem to assume that the quality of their emails is not as important as their actual work. The point is that the Human Resources departments of the most prestigious companies today will ignore badly worded emails containing chat-like abbreviations, spelling errors and grammatical bloopers. They are looking for serious, properly educated, well-spoken employees who take pride in their communication skills and will be assets to the company.
Here are some pointers on effective email writing to help you get that lucrative corporate job:
State your business clearly in the subject line. For example: ‘Application for the position of _______’, ‘Response to your advertisement for __________’, etc. In direct email inquiries to you, the company’s HR department will have used a relevant subject line. Simply hit ‘reply’ while answering – do not change the subject line.
Be brief and to the point – Do not bore the HR operative with long introductions. Get to the point.
State your name and experience, and express interest in working for the company. End with your complete contact details.