Technology can help productivity or hinder it—it all depends on how you use it. And if you don’t use technology the right way, it can act as a shortcut to overwhelm.
If you’re not sure if technology is helping or hurting your productivity, here are a few questions you might want to ask:
Arguably the most overwhelming part of your business (and life)? Your inbox.
According to The McKinsey Global Institute, the average worker spends about 13 hours per week reading and responding to email—which, if you work a normal 45-hour week, makes up for 28% of your time.
That’s a huge chunk of time—but, when you crunch the numbers, the majority of that time is not time well spent. According to SaneBox’s internal data, less than half (42%) of emails in your inbox are relevant or important—which means that a whopping 58% are just taking up time and energy, making you feel more overwhelmed than ever (a recent study found that participants experienced increased heart rate and higher stress levels when given access to email).
If you want to get out of overwhelm, you first need to understand where, exactly overwhelm comes from.
Simply put, overwhelm comes from having too many things on your plate—so eliminating anything unnecessary or non-essential will free up space for the things that are actually important.
But how do you determine what’s unnecessary and non-essential?
SaneBox Now Available on the Ingram Micro Cloud Marketplace #CloudSummitX
LOS ANGELES, March 1, 2019 — SaneBox, the leading email AI & productivity solution, is now available via the Ingram Micro Cloud Marketplace.
“By partnering with Ingram Micro, we’re making it easy for channel partners to sell SaneBox AI and productivity solutions along with Office 365, Google Suite and other software-as-a-service (SaaS) applications,” says Dmitri Leonov, SVP at SaneBox.
With a cup of coffee in hand, you sit down at your desk ready to finish some editing before the weekend. You log into your computer, check Slack and your email, get distracted by a New York Times update on your phone, scroll through some tweets, and read an article about “7 Superfoods that Help with Focus.” You respond to a text while Adobe Creative Suite loads, check the weather for the weekend, and if you’re lucky, you’ll start to work before a client calls or an email warrants a response.
When it comes to email, are you a reactor or a batcher? There are two kinds of people in this world, but most of us, unfortunately, are in the “reactor” category – AKA, falling into the trap of constantly nibbling away on messages that come in throughout the day. “Batchers”, on the other hand, block off time in their calendars to power through their inbox, and then ignore it the rest of the time. Reactor’s work suffers since they are constantly interrupting their tasks to check messages, while batchers can stay in the zone and focus on work, distraction-free.
Our ethos at SaneBox revolves around the “batching” method. Sure, winnowing down your email can make it feel like you’ve made strong progress, but it’s a false sense of accomplishment. Studies have shown that batchers are more productive, less stressed, and maintain a higher state of contentment. We think that’s a pretty compelling argument against reacting and multitasking when it comes to email.
Want to get out of overwhelm—and get more done in the process? Here’s how:
Set up the right morning routine
What do all these people have in common—other than being insanely productive?
They swear by their morning routines—and if you want to get on their level of productivity, you need to swear by the same.