About Google Priority Inbox
Google Priority Inbox is a Gmail feature that sorts incoming email into important and unimportant categories using an automated system that can learn from the user’s actions and choices. It is intended to help users prioritize important emails that must be addressed immediately over less important emails that can wait or be neglected altogether. Priority Inbox works by considering a number of criteria programmed into the systems. People and organizations that receive a lot of email from the user have their emails prioritized, as do people and organizations that send email that are opened and replied more often by the user. Similarly, keywords that are more often picked up in the bodies of opened emails ensure that emails containing these keywords will be prioritized over those that do not. Users also possess both the option to correct mislabelling of important and unimportant emails and the option to sort them into further categories. Conveniently, Priority Inbox takes these actions into account and incorporates them into future sortings of incoming email.
Problems with Google Priority Inbox
There can be no denying that Google’s Priority Inbox is useful, but there is also no denying that it is not nearly as useful as it could be. First and foremost, the criteria used to label emails as either important and unimportant can be inaccurate and take a lot of time to correct through personal action. The problem with the criteria is that they are not necessarily indications of importance. For example, it is all too common for certain senders, such as automated newsletters, to email regularly but only about non-urgent matters. Priority Inbox’s labeling system would give that sender undeserved priority based on the frequency of messaging. It can be taught to prioritize the right senders while deprioritizing others with more priority than what they should have, but doing so requires time and effort to relabel the emails correctly. Other concerns include the fact that Priority Inbox is only usable with Gmail, that it uses universal labeling criteria that are not so widely applicable, and reads through the bodies of emails to pick up on keywords to use in labeling emails.
Sanebox is an email management system that can resemble Google’s Priority Inbox on initial inspection, but contains much more powerful tools to help users with overflowing inboxes. First, Sanebox can be used not only for Gmail and Yahoo, but also every other email service out there that uses IMAP, WebDAV, or OWA protocols. Second, Sanebox uses a powerful filter system that sorts important emails that must be handled right away into an inbox while relegating the rest to secondary folders to be read later, at leisure. It makes sure that users do not miss out on important emails sorted inaccurately by providing them with daily summaries of the emails sent to these secondary folders. Correcting these mistakes is as simple as transferring the wrongly sorted emails from one folder to another, something that Sanebox will remember when sorting incoming emails in the future. However, Sanebox’s sorting algorithms are written so that its users will need to train it as little as possible so that it is ready to use from the start. Furthermore, Sanebox accomplishes all of this without reading through the bodies of incoming emails, something that is sure to assure users who are uncomfortable about such intrusions into their privacy and security.