As we all know, SaneBox helps you focus on what’s important in your Inbox. But what if you want to, say, stop working and unplug? That’s where AwayFind comes in. You can safely close your Inbox knowing that when important/urgent emails arrive in your Inbox, AwayFind will send you a notification via SMS or their iOS/Android apps.
This way you can stop checking email and enjoy life for a bit. You can create lots of rules with AwayFind, like “notify me when someone I’m meeting with in the next 3 hours emails me” and much more.
Since AwayFind just added support for SaneBox, and they’re good friends of ours, they are offering SaneBox customers a lifetime 25% discount if you sign up before March 1st . To take advantage of this, be sure to checkout with code “saneaway”.
Most people don’t realize how vulnerable their Gmail Account is to cyber threats, which if successful can lead to a laundry list of potential problems. Some of our most sensitive information is stored in our email account, imagine what an imposter would find if they got ahold of your password. The contacts in your address book, your schedule, confidential attachments and private conversations would all be compromised. Additionally, they may find access to your Facebook, Amazon and other such accounts. Perhaps even more disturbing is they would be capable of sending email as you and once logged in, could change your password and lock you out of your own account.
If your Gmail got hacked, it would be a nightmare.
Fortunately there are ways to dramatically improve the security of your online information, simply follow these 5 steps:
1) Limit the apps that have access to your personal information.
Each time you sign up for an app that requires Google account authorization, you’re providing that app with access to your information. Even if you don’t use the app anymore, the information is still available to them. To see all of the apps that are connected to your Google account, go to https://accounts.google.com/b/0/IssuedAuthSubTokens (prepare yourself, this is quite shocking).
This page displays the apps you’ve authorized and what information they’re allowed to see. Revoke access to all of the apps that you no longer use and any suspicious apps that are on the list. In the future, be aware of the apps that make you sign up using your Google account information, sometimes there are better options. This also applies to websites that allow you to sign up using Facebook or Twitter instead of creating an account.
If you’re uncertain how safe a website is, install Mywot on your web browser. The Mywot extension will warn you if you’re on an untrustworthy website or exposed to any other online threats.
2) Change your password.
It’s best to change your password every few months. You should never give your password out to anyone and if you really have to give it out, change it as soon as possible. Treat your email as if it’s your safety deposit box. You wouldn’t give the keys to your safety deposit box to just anyone and you should be even more cautious with your email account. Go to https://accounts.google.com/EditPasswd to change your password.
Creating an unhackable password:
1) Don’t use the same password on more than one site, because if someone hacks your account, they will use that password to attempt access to your other accounts.
2) Make your password long and don’t use any words you can find in the dictionary or personal information like your street address. If you can easily tell your password to another person, it is not strong enough.
3) Once you decide on a new password, test it by typing it into the password meter
For password best practices, visit our blog post: 2 Tips for a Secure Password
3) Sign up for 2-Step Verification.
The 2-Step Verification is an additional layer of protection for your Gmail Account. This is especially important if you look at your email on public computers. Go to http://www.google.com/landing/2step/ to set up a 2-Step Verification for your Google account.
Anytime you sign into your Google account from an unknown computer, Google will ask you to enter a verification code that they send via SMS, Google’s mobile app, or voice call. If it’s a computer you use regularly, there’s a box you can check so Google doesn’t ask you to complete the 2-step verification process again.
4) Find out if your email is being opened in suspicious locations
If anyone accesses your email account overseas – IMMEDIATE RED FLAG. You may think the likelihood of this happening is miniscule, but it’s good to double check. Scroll down to the bottom of your Gmail inbox page and click “details” on the right side of your screen under last account activity. Once you click the link, a window will pop up (see example below).
This window shows you the various locations your email is being opened. Make sure there are no unfamiliar places on the list. You should also change your alert preference to say, “Show an alert for unusual activity.” Then scroll to the top and click the ‘sign out all other sessions’ button.
5) Update your Gmail settings
Go to your Gmail inbox page and click the gear icon at the top right side of the screen.
Select “Settings” and click the Accounts tab at the top.
1) You want to make sure all the email addresses under the “Send mail as” section are emails you own and use.
2) Once you finish that, click the General tab and scroll down to “Browser connection”. Check to see that “Always use https” is selected. The “s” at the end of https means there is an added layer of protection. Make sure you see HTTPS before checking your email at coffee shops and any other public places.
3) You should also go to the ‘Forwarding and POP/IMPAC’ tab. Check to see that your email isn’t being forwarded to any unknown email addresses.
Bonus Tip: If you find it really creepy that Google displays advertisements that are way too accurate on your Gmail sidebar, you can easily change this. Just go to Google.com/settings/ads to view your ad settings.
Once you land on this page you can see the eerily accurate profile Google has based on your search history. Scroll to the bottom of the page and click opt-out of interest-based ads on Google or interest-based ads across the web.
You’re done! Just by taking these 5 steps you have greatly improved the security of your Gmail and reduced the risk of being hacked.
Being a salesperson at most businesses today is an email-heavy job. Okay, maybe all jobs today are pretty heavy on the email — the average person spends 28% of work time reading and responding to email. But salespeople usually have it worse. In addition to keeping up with all of the internal emails flying around the office, salespeople have to stay in touch with dozens, if not hundreds, of leads. And that means reading and sending a mind-numbing amount of emails every single day.
That’s the bad news. The good news is that we spend our own long days here at SaneBox working on solutions to your email problems. And we’ve got a bunch of tools that can make life a lot better for salespeople.
Let’s start with the basics. If you’re in sales, there’s a good chance you spend a lot of your time sending follow-up emails. And there’s also a good chance you waste a lot of your time keeping track of all those follow-ups. Well, those days are over. With SaneBox’s follow-up reminders, we can let you know when an email you sent didn’t get a response by a certain time. It’s a wonderfully simple solution to an annoyingly big problem. And, if you’re anything like SaneBox’s other customers, you’ll probably also find that follow-up reminders can be a great way to send messages to your future self.
But what about someone who has responded? We’ve all been there: you’re about to turn off your computer when four important emails suddenly pop-up in your inbox. You can’t respond right away, but you also can’t afford to let those emails get lost, especially if they’re important leads. No worries. SaneBox allows you to defer an email until you’re ready to respond. Just place the email in the SaneTomorrow, SaneNextWeek or Custom Defer folder and SaneBox will put it right back in your Inbox when the right time comes.
Progress, right? But the tools we’ve mentioned so far still leave us with a massive problem for many salespeople: to be productive, you’ve got to focus all of that following-up and responding energy on the right people. After all, some leads are much further along in the sales funnel than others. If you’re spending the same amount of time emailing with leads who aren’t likely to open their wallets as you are with more serious customers, you’re losing sales and money.
Sure, some email solutions now allow you to categorize messages as “important.” But when you’re working with lots of different leads at different stages of the sales funnel, one “important” category isn’t going to cut it. To use your time as efficiently as possible, you need to make more subtle distinctions based on the specific stage the lead is in. And that’s why SaneBox offers up to 5 levels of importance.
SaneBox also integrates with Salesforce so any leads or contacts from your Salesforce CRM will automatically be recognized as top priority in your inbox. To set this up, go to the Salesforce App Exchange page and find SaneBox. Next, click “get it now” and then “install from provider’s site”. This will redirect you to SaneBox’s website where you only have to type in your email address to complete the set up.
What about the completely unimportant messages? If you never want to hear from a sender again, all you have to do is drag the email into the SaneBlackHole folder — it’s quicker and safer than going through an official “unsubscribe” process. And if you’re not ready to go that far, SaneBox’s smart and simple filtering algorithms can move unimportant messages out of your inbox and into a separate folder. We can even summarize unimportant messages for you, so that you never have to go through the trouble of reading them.
Oh, and speaking of summaries, if you’re emailing leads all day, your brain probably hurts by the time you’re done. You may not even remember the emails you sent in the morning. Enter the Sane Summary, a daily (or more often if you want) summary of your activity that allows you to process your latest unimportant emails, upcoming reminders, and more.
Then there’s our Close the Deal feature, which actually does your job for you. Just kidding, we don’t have that, but the email management features we do offer can help you focus on important leads and be much more productive.
Our friends at Contactually.com are doing this webinar and we think it will be awesome. Here’s what it’s about.
The people in your network are your business’s greatest assets when it comes to generating referrals and repeat business. After all, studies show that 72% of your clients will give you a referral if you stay in touch with them, making your address book a goldmine of opportunities.
What’s the best way to stay relevant with the people in your network? You must follow up with those people consistently and in a meaningful way. However, we can’t rely solely on our own brains to follow up regularly. When this happens and you don’t stay top of mind, you miss out on both revenue and referral opportunities.
In this free webinar, Brian Pesin from Contactually will teach you:
- a four step framework to help you stay top-of-mind and relevant with your network
- how to excel at sending timely and personal follow-up messages to your most important contacts
- which online tools to use to make the follow-up process easy and automatic
- a bonus tool to get in touch with LinkedIn leads for free and much, much more.
Here’s the registration URL: https://attendee.gotowebinar.com/register/9033676950397902081
Do you remember when you first got email? If you’re 35 or older, you might have imagined yourself as Tom Hanks or Meg Ryan in “You’ve Got Mail,” about to get a message from your sexy soulmate thousands of miles away. If you’re a Millennial, it was probably one of the first exciting “grown-up” things you got to do—and far less disturbing than those AOL chatrooms filled with creepy guys named Bob.
Sadly, the days of pure email joy have come to an end. Email has changed a lot in the last decade. Today, email often feels less like an exciting new friend and more like a bipolar stalker who screams at you all day. And if you’ve ever had a stalker, you know that they make it IMPOSSIBLE to get anything done.
Consider the following:
1) The average person spends 28% of work time reading and responding to email.
“Emailing skills” probably wasn’t in your job listing, but emailing is likely the thing you do most at work. The McKinsey Global Institute found that the average employee spends 13 hours a week reading and responding to email—28% of a typical 40-hour workweek.
That means that the average employee is spending 650 hours a year reacting to largely non-urgent and irrelevant messages, distracted from the kind of work that actually moves a company forward. For employers, not having a smart email system is akin to burning money, which is totally illegal, by the way.
2) Less than half of emails deserve your attention.
You may feel like you need all of your emails right away, but that’s simply not the case. According to billions of internal SaneBox data points, only 42% of emails in the average inbox are important or relevant. The majority of your email can be processed in bulk at a later date or time. Imagine a world where your inbox is less than half as full. It’s pretty beautiful.
3) It takes 64 seconds to recover from an email.
That employees spend 28% of their time reading and responding to email is bad enough. What’s even worse is how long it takes to recover from an email. A case study conducted by the Danwood Group found that it takes an average of 64 seconds to recover from an email interruption and return to work (regardless of the email’s importance).
Imagine that you receive 10 emails an hour during the average workday. About six of those emails don’t need your attention, which means that if you check every one, you’re spending an additional 10% of your time (roughly) recovering and getting back to work.
4) Email overload increases stress levels.
If you feel like the last time you felt happy was during the Clinton administration, it doesn’t just mean that you’re probably a Democrat. It could also mean that your email habit is making life more stressful. A team of researchers at UC Irvine and the U.S. Army found that participants in a suburban office environment switched computer windows 18 times per hour if they did not have email access, versus 37 times per hour if they did. Those switching windows 37 times an hour were constantly in a “high alert” state, which resulted in a constant, “high-stress” heart rate. Considering the psychological and physiological damage that stress wages, getting your email under control may be the smartest health move you’ve made in a long time.
5) Banning email doesn’t work.
A 2012 study by the Grossman Group found that banning internal email or forbidding employees from using email outside of work hours simply doesn’t work. It stifles internal communication, and employees overwhelmingly hate such a policy. But that doesn’t mean employees are happy with the status quo. They want their email, but they also want the experience of using their email to be less insane.
Most people use email as someone else’s to-do list. Each email that comes in is another thing to do and another distraction that takes you off what you actually need to be doing. You might feel like you’re more productive by constantly checking emails, but as the studies above show, you really aren’t. You have to get in control of your email if you want to work efficiently and effectively. This means limiting the amount of email that comes in and limiting the amount of time you spend on your email. Turn off the notifications while you work and don’t check email every spare chance you get. If you want to increase productivity, one of the best things you can do is get in control of your email.
One chart that shows how you pay for free apps with your privacy -
The Organisation for Economic Co-operation and Development (OECD) has a hefty new reportÂ out this week looking at the app economy.Â The report’s authors studied what privacy permissions are requested by the most popular Android apps in the Google Play store. Of the 134 permissions that any app can ask for, each app on average asked for…
How To Keep Email From Running Your Life [VIDEO] -
I understand more than anyone how difficult it can be to keep email from running your life. I’m an “Inbox Zero” kinda girl. So I thought I’d talk about some of the strategies and tools I use to keep my inbox from dictating my day, my workload and my life. Watch How To Keep Email From […]